Regarding Copies of Files

[prathap831]

Hi, this is a dumb question. I am filing for green card and have whole load of forms that I am submitting. Each and every application has numerous copies of various documents(like marriage certificate, birth certificate, ban statements etc..). My question is, can I use a pencil or pen to write on the copies what they are, so it is easy for whoever opens the file?

Thanks

[Raju595]

Hi, this is a dumb question. I am filing for green card and have whole load of forms that I am submitting. Each and every application has numerous copies of various documents(like marriage certificate, birth certificate, ban statements etc..). My question is, can I use a pencil or pen to write on the copies what they are, so it is easy for whoever opens the file?

Thanks

In my opinion the papers / docket needs to be prepared for specific needs. In your case since you are sending the documents to an office where they would have sufficient time on hand to review them, then no special notations are needed since each of the papers would be self explanatory.

Here is what I would think will help:

--> In the case of submission to office --> Have a cover letter listing the documents in the order they are kept.

--> In those cases where you want the official to quickly find the document (Ex: Any face to face interviews with document verification)--> Prepare a cover sheet listing the documents in some order and then assign a 'Flag' number in a column. So it would be a table in the cover letter with columns, Sl. # , Description , Flag number.

Buy the small post-it stickys and stick them to individual documents and write the flag number on the sticky. (kind of like book marks). If the description is hard to follow, think of those huge reference books like encyclopedia where thumb recess is provided for different sections.