New PIO Card Application @ CKGS, NY

[jsk11]

Processing

May be useful to share:

Sent two copies of all documents per CKGS website
Notarized only two sets of PIO application only
Sent four pictures plus on 2 PIO application. Received all 4 pictures back.

I applied for PIO for my daughter @ San Francisco. Received the passport & PIO card today. Just 7 days!

[navidad]

New PIO card for Adult+Minor

I though my experience may be helpful to some in their process. All CKGS status update showed up when it happened. Email was sent to me with update for payment receipt confirmation, and when it was processed at the embassy.

Applicants:US citizen spouse + US citizen minor (same tracking number for both)
Application received at the CKGS NY center on 7/14/2014
Application sent to embassy on 7/ 15/2014
Application processed 7/21/2014
PIO card received at home 7/23/2014

Other notes:
Sent both applications in the same package via USPS
Followed exactly the required documents instructions on CKGS website for new PIO.
Notarized documents: Third page of minor's application (both application), Marriage license, Letter stating marriage status.
(I had the above documents notarized for the second set/copy of the application as well.)
Pasted photo on each application.

[jsk11]

Processing Time

I applied for PIO for my daughter @ San Francisco. Received the passport & PIO card today. Just 7 days!

@VandeMaataram - Thanks to the answers in this thread. It sure helped me and believe other people visiting this thread.

For anybody else wondering what to send for spouse(on H4) proof of residence (In case the spouse does not have utility/DL/Stateidentity) - I called CKGS and they said, we can send rental agreement with both parents name on it with Marriage certificate - both notarized. I have sent these as per their advise and hoping it will get through.

Also Any updates on the current processing time? Did you receive your PIO?

I just mailed the PIO forms yesterday for my 1 month old son and and wondering what could be the turnover time.

Any others, who have applied got their cards? Please let know to this thread - it would be helpful.

Thanks,
Raj

[VandeMaataram]

@VandeMaataram - Thanks to the answers in this thread. It sure helped me and believe other people visiting this thread.
...
Also Any updates on the current processing time? Did you receive your PIO?
...

Hi Raj - I am glad the information was helpful. I haven't received it yet.

Good luck with your application!

[SriRaj]

Current processing time for PIO?

Just wanted to share my application experience. I mailed the application for my son's PIO via FedEx and it reached CKGS on Tue, 7/8 at 10am. Received an email with payment receipt and tracking number on Thu, 7/10 at 10am. Here is the current tracking status as of 7/10 6pm.

Application Status Date of Status Remarks
Your application has been submitted at The Indian Embassy for further processing. 07/10/2014
Your application is in process. Your tracking id is USAxxxxxxxxx 07/10/2014
Your application has been received and will be submitted subject to verification. 07/10/2014


Some notes/advice:
1) Document required page on CKGS website says "two sets of all documents" required. It was not clear if it is only two sets of PIO application forms or all supporting documents. I emailed CKGS and they promptly said send two sets of all documents. Just to be safe, I mailed 2 copies of everything (all forms and supporting documents).
2) Their website says only the third page of PIO form needs notarized, but in their email clarifying about documents above, they requested "parental authorization" and applicant's "birth certificate" also to be notarized.
3) My city is not on the list of CKGS FedEx service, so I sent a return envelope with a shipping label I created using my FedEx online account (I used this before when I applied for my older child's PIO application with Travisa and it worked out).
4) Though I did not use their value added courier service, their instructions and the online courier form are not intuitive. Just to be safe I filled and submitted the online courier form though I used my own modes to send the application and receive the PIO. Submitting the form submits data to them, there is no confirmation page to print and attach with the application.
5) I advice you guys to pay with Money Order instead of paying online with credit card. I say based on experience of others on this forum, CKGS payment system does not give you a confirmation page, you will need to send your credit card statement showing the charges as proof of payment.

Waiting with my fingers crossed for the process to complete without any headaches. I will provide updates as the process progresses. Good luck with your applications.

VandeMataram!

@VandeMaataram - Thanks to the answers in this thread. It sure helped me and believe other people visiting this thread.

For anybody else wondering what to send for spouse(on H4) proof of residence (In case the spouse does not have utility/DL/Stateidentity) - I called CKGS and they said, we can send rental agreement with both parents name on it with Marriage certificate - both notarized. I have sent these as per their advise and hoping it will get through.

Also Any updates on the current processing time? Did you receive your PIO?

I just mailed the PIO forms yesterday for my 1 month old son and and wondering what could be the turnover time.

Any others, who have applied got their cards? Please let know to this thread - it would be helpful.

Thanks,
Raj

[VandeMaataram]

Hi,

I have couple of concerns while filling application. i am filling it for my daughter 6 months old. i am from boson my jurisdiction is NY

1) if in order form i select i) Application for return of documents by FedEx Courier Service $15 then do not need any thing to do for fedex or courier stuff?

2) I have a Conditional Gc my wife is a citizen. In parents proof should i attached her surrender Indian passport or OCI copy of my wife.

3)in step 5 fill courier service form online while filling applicant info passport & state in personnel info by mistake i filled my name there is that any problem still it relate to my concern point one if i paid $15 still i have to do this or just i need to post my order form, additional form , PIO application form.

4) do i need to send parents authorization form also if i didn't plan any thing yet to travel India.

If somebody provide me There phone number it will be appreciable.

Thanks

1. I can't advice on this as I am unsure myself. Please write to CKGS - they are pretty prompt in answering emails.
2. Send a copy of first three and last two pages of your passport + Send a copy of your wife's OCI.
3. As far as I understand their instructions, you have to fill the courier form irrespective of what service you choose. So you have to fill another courier form with correct details - My advice is to check with CKGS.
4. You have to send it irrespective of any travel plans.

http://www.in.ckgs.us/application-centres/newyork.shtml

- - - Updated - - -

Hi,

I have couple of concerns while filling application. i am filling it for my daughter 6 months old. i am from boson my jurisdiction is NY

1) if in order form i select i) Application for return of documents by FedEx Courier Service $15 then do not need any thing to do for fedex or courier stuff?

2) I have a Conditional Gc my wife is a citizen. In parents proof should i attached her surrender Indian passport or OCI copy of my wife.

3)in step 5 fill courier service form online while filling applicant info passport & state in personnel info by mistake i filled my name there is that any problem still it relate to my concern point one if i paid $15 still i have to do this or just i need to post my order form, additional form , PIO application form.

4) do i need to send parents authorization form also if i didn't plan any thing yet to travel India.

If somebody provide me There phone number it will be appreciable.

Thanks

By the way - Why don't you apply for an OCI instead of PIO? Your daughter qualifies for OCI and it has added privileges and will be more useful.

[rpath]

pio - issues

Hi,

I have couple of concerns while filling application. i am filling it for my daughter 6 months old. i am from boson my jurisdiction is NY

1) if in order form i select i) Application for return of documents by FedEx Courier Service $15 then do not need any thing to do for fedex or courier stuff?

2) I have a Conditional Gc my wife is a citizen. In parents proof should i attached her surrender Indian passport or OCI copy of my wife.

3)in step 5 fill courier service form online while filling applicant info passport & state in personnel info by mistake i filled my name there is that any problem still it relate to my concern point one if i paid $15 still i have to do this or just i need to post my order form, additional form , PIO application form.

4) do i need to send parents authorization form also if i didn't plan any thing yet to travel India.

If somebody provide me There phone number it will be appreciable.

Thanks

[VandeMaataram]

I have one more question.

Copy of proof of both parents current nationality and previous nationality. - Is passport or birth certificate of parents should be good enough for this?

Thanks in advance.

If you are an Indian Citizen, Passport copies are good enough to prove your nationality. Send copies of first three and last two pages as requested in the "Documents Required" page.

[aashu3003]

I have one more question.

Copy of proof of both parents current nationality and previous nationality. - Is passport or birth certificate of parents should be good enough for this?

Thanks in advance.

Just wanted to share my application experience. I mailed the application for my son's PIO via FedEx and it reached CKGS on Tue, 7/8 at 10am. Received an email with payment receipt and tracking number on Thu, 7/10 at 10am. Here is the current tracking status as of 7/10 6pm.

Application Status Date of Status Remarks
Your application has been submitted at The Indian Embassy for further processing. 07/10/2014
Your application is in process. Your tracking id is USAxxxxxxxxx 07/10/2014
Your application has been received and will be submitted subject to verification. 07/10/2014


Some notes/advice:
1) Document required page on CKGS website says "two sets of all documents" required. It was not clear if it is only two sets of PIO application forms or all supporting documents. I emailed CKGS and they promptly said send two sets of all documents. Just to be safe, I mailed 2 copies of everything (all forms and supporting documents).
2) Their website says only the third page of PIO form needs notarized, but in their email clarifying about documents above, they requested "parental authorization" and applicant's "birth certificate" also to be notarized.
3) My city is not on the list of CKGS FedEx service, so I sent a return envelope with a shipping label I created using my FedEx online account (I used this before when I applied for my older child's PIO application with Travisa and it worked out).
4) Though I did not use their value added courier service, their instructions and the online courier form are not intuitive. Just to be safe I filled and submitted the online courier form though I used my own modes to send the application and receive the PIO. Submitting the form submits data to them, there is no confirmation page to print and attach with the application.
5) I advice you guys to pay with Money Order instead of paying online with credit card. I say based on experience of others on this forum, CKGS payment system does not give you a confirmation page, you will need to send your credit card statement showing the charges as proof of payment.

Waiting with my fingers crossed for the process to complete without any headaches. I will provide updates as the process progresses. Good luck with your applications.

VandeMataram!

[ololol]

Did you notarized both sets of PIO form? or notarized one set and sent the photocopy of notarized set?

Notarized both the copies of the PIO application form. Not a copy.

[aashu3003]

Thanks. Really appreciate your answers to my questions.

@aashu3003

1) Documents list says stamp size, application form says 2x2 - I sent 2x2 size.
2) I did not use that option, send an email to CKGS with your questions and they will let you know. They were pretty prompt in replying.
3) Yes, total fees for PIO-minor card without courier service is $205, with courier service it will be $220.

[Krishna38]

@jsk11 - I prepared two different PIO forms and got them notarized.

Your idea is a good one, write to CKGS and see if they would approve a photocopy of notarized PIO form.

A photocopy of notarized copy would be ineligible because your signatures and fingerprints would then become copies and not original

[VandeMaataram]

@jsk11 - I prepared two different PIO forms and got them notarized.

Your idea is a good one, write to CKGS and see if they would approve a photocopy of notarized PIO form.

[jsk11]

Did you notarized both sets of PIO form? or notarized one set and sent the photocopy of notarized set?

Just wanted to share my application experience. I mailed the application for my son's PIO via FedEx and it reached CKGS on Tue, 7/8 at 10am. Received an email with payment receipt and tracking number on Thu, 7/10 at 10am. Here is the current tracking status as of 7/10 6pm.

Application Status Date of Status Remarks
Your application has been submitted at The Indian Embassy for further processing. 07/10/2014
Your application is in process. Your tracking id is USAxxxxxxxxx 07/10/2014
Your application has been received and will be submitted subject to verification. 07/10/2014


Some notes/advice:
1) Document required page on CKGS website says "two sets of all documents" required. It was not clear if it is only two sets of PIO application forms or all supporting documents. I emailed CKGS and they promptly said send two sets of all documents. Just to be safe, I mailed 2 copies of everything (all forms and supporting documents).
2) Their website says only the third page of PIO form needs notarized, but in their email clarifying about documents above, they requested "parental authorization" and applicant's "birth certificate" also to be notarized.
3) My city is not on the list of CKGS FedEx service, so I sent a return envelope with a shipping label I created using my FedEx online account (I used this before when I applied for my older child's PIO application with Travisa and it worked out).
4) Though I did not use their value added courier service, their instructions and the online courier form are not intuitive. Just to be safe I filled and submitted the online courier form though I used my own modes to send the application and receive the PIO. Submitting the form submits data to them, there is no confirmation page to print and attach with the application.
5) I advice you guys to pay with Money Order instead of paying online with credit card. I say based on experience of others on this forum, CKGS payment system does not give you a confirmation page, you will need to send your credit card statement showing the charges as proof of payment.

Waiting with my fingers crossed for the process to complete without any headaches. I will provide updates as the process progresses. Good luck with your applications.

VandeMataram!

[newuser12]

@aashu3003

1) Documents list says stamp size, application form says 2x2 - I sent 2x2 size.
2) I did not use that option, send an email to CKGS with your questions and they will let you know. They were pretty prompt in replying.
3) Yes, total fees for PIO-minor card without courier service is $205, with courier service it will be $220.

@Vandemaataram Thanks, You doing gr8 job by sharing your experience and answering the queries in this forum. Its very tough to find this on the ckgs website.