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Indian Passport
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Supporting Documents for Reissuance of Indian Passport for a Minor (Condition-Based)
If you're applying for reissuance of an Indian passport for a minor and fall under a special case (like single parent, divorce, name change, or one parent is deceased), here’s a clear breakdown of the supporting documents required:
1. Single Parent / Divorce / Separation / One Parent Not Giving Consent
You will need to submit a notarized declaration form. This is applicable in the following scenarios:
Only one parent/guardian is involved in the application
Separation or adoption cases
One parent has not provided consent
Depending on custody:
If custody is shared between divorced parents: Both parents must submit their documents as listed under the mandatory checklist.
If only one parent has sole custody: You’ll need to submit the notarized declaration form, the court-issued custody documents, and a copy of the divorce decree.
Important:
The declaration form must be a notarized color copy in original.
Do not manually correct or overwrite the expiry date on the notary stamp.
2. In Case of a Deceased Parent
If one of the parents is deceased, submit:
A copy of the death certificate
A notarized declaration form
Custody-related documents (if applicable)
3. Name Change
If the minor’s name has been officially changed, an original notarized affidavit is required.
The affidavit must be:
Signed
Stamped
Include the notary’s signature.
Comment if I have missed any document or if you had to submit documents beyond these for the reissuance!!!!
1. Single Parent / Divorce / Separation / One Parent Not Giving Consent
You will need to submit a notarized declaration form. This is applicable in the following scenarios:
Only one parent/guardian is involved in the application
Separation or adoption cases
One parent has not provided consent
Depending on custody:
If custody is shared between divorced parents: Both parents must submit their documents as listed under the mandatory checklist.
If only one parent has sole custody: You’ll need to submit the notarized declaration form, the court-issued custody documents, and a copy of the divorce decree.
Important:
The declaration form must be a notarized color copy in original.
Do not manually correct or overwrite the expiry date on the notary stamp.
2. In Case of a Deceased Parent
If one of the parents is deceased, submit:
A copy of the death certificate
A notarized declaration form
Custody-related documents (if applicable)
3. Name Change
If the minor’s name has been officially changed, an original notarized affidavit is required.
The affidavit must be:
Signed
Stamped
Include the notary’s signature.
Comment if I have missed any document or if you had to submit documents beyond these for the reissuance!!!!
All Replies (0)
List of Documents for Minor Indian Passport Renewal in the USA
Annexure D
Copy of both parents’ first and last page of valid Indian passport (self-attested copy)
Both parents’ valid visa status in the US (notarized color copy)
Birth certificate (copy)
In case of single parent/guardian/adoption, Annexure C (notarized color copy)
If one parent has sole custody after divorce, divorce decree, custody papers, Annexure C, D (notarized color copy)
If one parent is deceased, Annexure C, D, and death certificate (copy)
Copy of both parents’ first and last page of valid Indian passport (self-attested copy)
Both parents’ valid visa status in the US (notarized color copy)
Birth certificate (copy)
In case of single parent/guardian/adoption, Annexure C (notarized color copy)
If one parent has sole custody after divorce, divorce decree, custody papers, Annexure C, D (notarized color copy)
If one parent is deceased, Annexure C, D, and death certificate (copy)
All Replies (0)
Passport renewal status stuck in "Print has been initiated for passport" since 27th March
I have submitted my documents to VFS San Francisco on 26th March and it reached Indian Consulate the very next day (27th March)
The status was shown as "Application under review" and changed to "Print has been initiated for Passport" on 28th March.
Now it has been almost 17 days, the status still shows the same. Not sure what's happening.
Did not receive any message or email from Indian Consulate or VFS regarding this. Anyone facing or had faced similar issue?
The status was shown as "Application under review" and changed to "Print has been initiated for Passport" on 28th March.
Now it has been almost 17 days, the status still shows the same. Not sure what's happening.
Did not receive any message or email from Indian Consulate or VFS regarding this. Anyone facing or had faced similar issue?
All Replies (0)
Tatkal Indian Adult Passport Renewal at Chicago, Illinois
Documents enclosed:
ADULT Checklist - Tatkal Re-Issue of Passport - signed. (downloaded from VFS website)
https://services.vfsglobal.com/one-pager/india/united-states-of-america/passport-services/pdf/tatkal_adult_reissue_of_passport.pdf
Passport Application from passport seva with photos pasted.
Application confirmation Letter from VFS
Passport bio first and last page - color copy
Driver's License - color copy
Latest I797 approval - color copy
Affidavit for Change of Appearance with photo, signature - notarized original
Annexure E - self attested.
Indian address proof - Aadhar of my parent.
3rd Feb 2025 - Dropped off package at FedEx.
4th Feb 2025 - FedEx package delivered before noon at VFS.
4th Feb 2025 - Got email from VFS around 4.45 PM informing that they have received my application and email had invoice attached for the online payments made by me.
5th Feb 2025 - Around 7 am, got emails from VFS informing that application has been sent to Embassy for decision making.
6th Feb 2025 - Printing has been Initiated (Passport Govt website status - no email)
7th Feb 2025 - Passport Printed (Passport Govt website status - no email).
7th Feb 2025 - Passport Printed and will be delivered shortly (Passport Govt website status - no email)
7th Feb 2025 - Passport has been handed over by the Embassy/Consulate to the OSP executive for further dispatch to the applicant. (Passport Govt website status - no email)
8th Feb 2025 - Email from Passport seva stating police verification sent.
10th Feb 2025 - VFS Status Update - "Your document (s) is dispatched using the return label purchased or sent by you."
10th Feb2025 - Received emails from FedEx on delivery scheduled. This email had the FedEx tracking no#.
11the Feb 2025 - Received the old and new passport, with all the proofs and passport application we had sent. Also received tracking update emails the from FedEx as it was coming towards us.
-----In 7 Working Days including the VFS processing-----
14th Feb 2025 - Police called my parent to visit the station. They submitted my proofs, their photo, answered few questions and signed.
Contact Information:
VFS Chicago email: [email protected]
Indian Embassy Passport help email: [email protected]
Useful Information:
Confusion for many who apply with US Address and who does not have an Indian address/address-proof.
Here is the answer - it is mandatory to provide an Indian Address in the passport application in other address field, it could even be a relative's or friend's address who can identify you.
Also enclose Aadhar of the relative's or friend's, when you send in the application.
Police verification is sent to this jurisdiction, on post issuance basis for tatkal.
Make sure you send your passport bio (first, last) and Aadhar to your relative or friend who is in India, to have it used for the police verification.
ADULT Checklist - Tatkal Re-Issue of Passport - signed. (downloaded from VFS website)
https://services.vfsglobal.com/one-pager/india/united-states-of-america/passport-services/pdf/tatkal_adult_reissue_of_passport.pdf
Passport Application from passport seva with photos pasted.
Application confirmation Letter from VFS
Passport bio first and last page - color copy
Driver's License - color copy
Latest I797 approval - color copy
Affidavit for Change of Appearance with photo, signature - notarized original
Annexure E - self attested.
Indian address proof - Aadhar of my parent.
3rd Feb 2025 - Dropped off package at FedEx.
4th Feb 2025 - FedEx package delivered before noon at VFS.
4th Feb 2025 - Got email from VFS around 4.45 PM informing that they have received my application and email had invoice attached for the online payments made by me.
5th Feb 2025 - Around 7 am, got emails from VFS informing that application has been sent to Embassy for decision making.
6th Feb 2025 - Printing has been Initiated (Passport Govt website status - no email)
7th Feb 2025 - Passport Printed (Passport Govt website status - no email).
7th Feb 2025 - Passport Printed and will be delivered shortly (Passport Govt website status - no email)
7th Feb 2025 - Passport has been handed over by the Embassy/Consulate to the OSP executive for further dispatch to the applicant. (Passport Govt website status - no email)
8th Feb 2025 - Email from Passport seva stating police verification sent.
10th Feb 2025 - VFS Status Update - "Your document (s) is dispatched using the return label purchased or sent by you."
10th Feb2025 - Received emails from FedEx on delivery scheduled. This email had the FedEx tracking no#.
11the Feb 2025 - Received the old and new passport, with all the proofs and passport application we had sent. Also received tracking update emails the from FedEx as it was coming towards us.
-----In 7 Working Days including the VFS processing-----
14th Feb 2025 - Police called my parent to visit the station. They submitted my proofs, their photo, answered few questions and signed.
Contact Information:
VFS Chicago email: [email protected]
Indian Embassy Passport help email: [email protected]
Useful Information:
Confusion for many who apply with US Address and who does not have an Indian address/address-proof.
Here is the answer - it is mandatory to provide an Indian Address in the passport application in other address field, it could even be a relative's or friend's address who can identify you.
Also enclose Aadhar of the relative's or friend's, when you send in the application.
Police verification is sent to this jurisdiction, on post issuance basis for tatkal.
Make sure you send your passport bio (first, last) and Aadhar to your relative or friend who is in India, to have it used for the police verification.
All Replies (1)
Normal-Passport renewal application
My application was received by the consulate on January 24th. Since February 7th, the status has shown: "Your application has reached the Embassy/Consulate and is currently under review." The Embassy's website has been displaying a similar message since then: "Passport application is under review at Indian Embassy/Consulate."
On February 13th, my status was updated to: "Granting Initiated," "Sent to GO," and "Application Submitted".
I have been emailing the consular email addresses, but I haven't received any responses. Is there another way to get in touch with them? If anyone knows an alternative contact, please share it with me.
On February 13th, my status was updated to: "Granting Initiated," "Sent to GO," and "Application Submitted".
I have been emailing the consular email addresses, but I haven't received any responses. Is there another way to get in touch with them? If anyone knows an alternative contact, please share it with me.
All Replies (1)
Indian Passport Renewal from NY USA - Normal Processing using VFS
Passport renewal applied from NY USA.
2025-01-07: Fedex reached VFS
2025-01-13: Your Consular Application tracking id no XX-XXXXXX has been received at the VAC on 2025-01-13
2025-01-13: Email: Request from VFS Global - Asking to upload Parent's passport copies.
Parents’ passport : MISC-required- both parents current passport copy ,first 2 and last 2 pages.
2025-01-13: Parent's passport scan uploaded online via VFS site.
2025-01-16: Called VFS support to check on the status and whether the uploaded passport copy is in good order. They acknowledged the receipt of the document.
2025-01-22: Your Application has been ‘Processed’ at the VFS India Consular application Centre and currently is ‘In-Transit‘ to the Embassy of India/Consulate General of India for decision making.
2025-01-27: Your application has reached at the Embassy/Consulate and is currently under review process. After this no status change on VFS site.
Status from https://portal4.passportindia.gov.in/Online/index.html - [Track Status]:
2025-01-29: Application Form Submitted
2025-01-29: Granting Status Set as 'Clear'
2025-01-29: Print and PV Intiated
2025-01-29: Print Initiated
2025-02-03: [ Police reached out. Parents went to police station with my application copy, passport copy, etc and got verified ]
2025-02-05: Approved and Submitted as Clear by Police
2025-02-05: PVR SCAN AND UPLOADED SUCCESSFULLY
2025-02-06: Printed: Passport No. XXXXXXX of type Ordinary-Normal
2025-02-07: Passport has been handed over by the Embassy/Consulate to the OSP executive for further dispatch to the applicant.
No updates on Govt site after the above.
2025-02-10: Email from VFS: Your document (s) is dispatched using the return label purchased or sent by you.If using VFS courier, please check for email from "[email protected]" for details.
2025-02-10: Email from Fedex: FedEx Shipment XXXXX: Your package is scheduled for delivery tomorrow
2025-02-11: Received Fedex delivery at 11 AM.
2025-01-07: Fedex reached VFS
2025-01-13: Your Consular Application tracking id no XX-XXXXXX has been received at the VAC on 2025-01-13
2025-01-13: Email: Request from VFS Global - Asking to upload Parent's passport copies.
Parents’ passport : MISC-required- both parents current passport copy ,first 2 and last 2 pages.
2025-01-13: Parent's passport scan uploaded online via VFS site.
2025-01-16: Called VFS support to check on the status and whether the uploaded passport copy is in good order. They acknowledged the receipt of the document.
2025-01-22: Your Application has been ‘Processed’ at the VFS India Consular application Centre and currently is ‘In-Transit‘ to the Embassy of India/Consulate General of India for decision making.
2025-01-27: Your application has reached at the Embassy/Consulate and is currently under review process. After this no status change on VFS site.
Status from https://portal4.passportindia.gov.in/Online/index.html - [Track Status]:
2025-01-29: Application Form Submitted
2025-01-29: Granting Status Set as 'Clear'
2025-01-29: Print and PV Intiated
2025-01-29: Print Initiated
2025-02-03: [ Police reached out. Parents went to police station with my application copy, passport copy, etc and got verified ]
2025-02-05: Approved and Submitted as Clear by Police
2025-02-05: PVR SCAN AND UPLOADED SUCCESSFULLY
2025-02-06: Printed: Passport No. XXXXXXX of type Ordinary-Normal
2025-02-07: Passport has been handed over by the Embassy/Consulate to the OSP executive for further dispatch to the applicant.
No updates on Govt site after the above.
2025-02-10: Email from VFS: Your document (s) is dispatched using the return label purchased or sent by you.If using VFS courier, please check for email from "[email protected]" for details.
2025-02-10: Email from Fedex: FedEx Shipment XXXXX: Your package is scheduled for delivery tomorrow
2025-02-11: Received Fedex delivery at 11 AM.
All Replies (1)
Tatkal Indian Adult Passport Renewal at San Francisco, CA
Below is my timeline for reference:
12th Jan 2025 - Dropped off package at Fedex (it was Sunday afternoon so package was picked up next day)
13th Jan 2025 - Fedex picked up package around 2:30 pm
14th Jan 2025 - Fedex package delivered before noon at VFS.
15th Jan 2025 - Got email from VFS around 11 am informing that they have received my application and email had invoice attached for the online payments made by me.
16th Jan 2025 - Around 2 am, got emails from VFS informing that application has been sent to Embassy
17th Jan 2025 - Printing Initiated (Passport Govt website status - no email)
17th Jan 2025 - Passport Printed (Passport Govt website status - no email)
17th Jan 2025 - Passport Printed and will be delivered shortly(Passport Govt website status - no email)
18th, 19th and 20th Jan 2025 - Long weekend, no change in status
21st Jan 2025 - Got emails from VFS around 7:30 pm in evening that passport has been dispatched and to wait for email from Fedex for tracking info.
Didn't see any emails from Fedex in the next hour so I logged into my Fedex account and saw incoming package from VFS with tracking info.
22nd Jan 2025 - Old and new passports delivered around 1 pm by Fedex. No signature was asked for. Package was left at door after knocking.
Overall experience was great. No police verification needed for my case. I wish VFS would include tracking info in their email.
12th Jan 2025 - Dropped off package at Fedex (it was Sunday afternoon so package was picked up next day)
13th Jan 2025 - Fedex picked up package around 2:30 pm
14th Jan 2025 - Fedex package delivered before noon at VFS.
15th Jan 2025 - Got email from VFS around 11 am informing that they have received my application and email had invoice attached for the online payments made by me.
16th Jan 2025 - Around 2 am, got emails from VFS informing that application has been sent to Embassy
17th Jan 2025 - Printing Initiated (Passport Govt website status - no email)
17th Jan 2025 - Passport Printed (Passport Govt website status - no email)
17th Jan 2025 - Passport Printed and will be delivered shortly(Passport Govt website status - no email)
18th, 19th and 20th Jan 2025 - Long weekend, no change in status
21st Jan 2025 - Got emails from VFS around 7:30 pm in evening that passport has been dispatched and to wait for email from Fedex for tracking info.
Didn't see any emails from Fedex in the next hour so I logged into my Fedex account and saw incoming package from VFS with tracking info.
22nd Jan 2025 - Old and new passports delivered around 1 pm by Fedex. No signature was asked for. Package was left at door after knocking.
Overall experience was great. No police verification needed for my case. I wish VFS would include tracking info in their email.
All Replies (0)
Normal Indian Passport Renewal at San Francisco, CA
Type - Ordinary Passport (Minor - Kid's Passport)
Pages - 36
Scheme - Normal
Consulate - San Francisco, CA
Processing Duration - 17 Days ( Including Christmas Holiday on 25th December, 2024 & Weekends.)
Police Verification - Not Performed.
11-DEC-2024 - FEDEX Shipment Sent
12-DEC-2024 - FEDEX Delivered the Package
16-DEC-2024 - VFS Status Update - " We have received your Application and your application is now 'Under Process' at San Francisco and will be submitted to the Mission for Decision Making."
17-DEC-2024 - VFS Status Update - "Application Processed and in Transit to Embassy of India/ Consulate General of India for decision making."
17-DEC-2024 - Indian Embassy Portal - "Passport application along with fee details have been received. the same is under processing at the embassy/consulate"
19-DEC-2024 - Indian Embassy Portal - "Passport application is under review at Indian Embassy/Consulate."
23-DEC-2024 - Indian Embassy Portal - "Print has been initiated for Passport."
24-DEC-2024 - Indian Embassy Portal - "Passport has been printed & will be delivered shortly."
26-DEC-2024 - VFS Status Update - "Your document (s) is dispatched using the return label purchased or sent by you." Received the same status message in Email from VFS.
27-DEC-2024 - Received both New & Old Passports in FEDEX Shipment.
Pages - 36
Scheme - Normal
Consulate - San Francisco, CA
Processing Duration - 17 Days ( Including Christmas Holiday on 25th December, 2024 & Weekends.)
Police Verification - Not Performed.
11-DEC-2024 - FEDEX Shipment Sent
12-DEC-2024 - FEDEX Delivered the Package
16-DEC-2024 - VFS Status Update - " We have received your Application and your application is now 'Under Process' at San Francisco and will be submitted to the Mission for Decision Making."
17-DEC-2024 - VFS Status Update - "Application Processed and in Transit to Embassy of India/ Consulate General of India for decision making."
17-DEC-2024 - Indian Embassy Portal - "Passport application along with fee details have been received. the same is under processing at the embassy/consulate"
19-DEC-2024 - Indian Embassy Portal - "Passport application is under review at Indian Embassy/Consulate."
23-DEC-2024 - Indian Embassy Portal - "Print has been initiated for Passport."
24-DEC-2024 - Indian Embassy Portal - "Passport has been printed & will be delivered shortly."
26-DEC-2024 - VFS Status Update - "Your document (s) is dispatched using the return label purchased or sent by you." Received the same status message in Email from VFS.
27-DEC-2024 - Received both New & Old Passports in FEDEX Shipment.
All Replies (0)
[Need Help, Passport Renewal] Stuck at "Print has been initiated for passport."
I am stuck at a status "Print has been initiated" on the government website. I received a mail about "Initiation of Police Verification Request" but no progress for like a week. I filed in New York consulate. My grandparents at the address are very old and cannot really go visit a police station. They sent a neighbor who was told by the police office that they haven't received anything to do police verification. I have no clue what to do here as I have travel plans coming soon :(. Has anyone been in the same situation and can help with anything? I read online the cases with similar situations and they say that it took them 30-50 days to get passport in these cases. My granular status is the following :-
"statusIdMap": [
{
"EMP_ACTION": "Print Initiated",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
},
{
"EMP_ACTION": "Print and PV Intiated",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
},
{
"EVENT_DESC": "Granting Status Set as 'Clear'",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Application Granted on post police verification basis",
},
{
"EMP_ACTION": "Sent To Go",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Granting Initiated",
},
{
"EMP_ACTION": "Application Form Submitted",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Submitted",
}
It has been 8 days since this status. I have already mailed the PRAMIT thing they have, also the consul general of New York. I have received no response! It seems there is no way to know anything here. I had sent my application to VFS on Nov 3.
"statusIdMap": [
{
"EMP_ACTION": "Print Initiated",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
},
{
"EMP_ACTION": "Print and PV Intiated",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
},
{
"EVENT_DESC": "Granting Status Set as 'Clear'",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Application Granted on post police verification basis",
},
{
"EMP_ACTION": "Sent To Go",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Granting Initiated",
},
{
"EMP_ACTION": "Application Form Submitted",
"LAST_MODIFIED_DATE": "2024-11-14T00:00:00",
"STATUS_DESC": "Submitted",
}
It has been 8 days since this status. I have already mailed the PRAMIT thing they have, also the consul general of New York. I have received no response! It seems there is no way to know anything here. I had sent my application to VFS on Nov 3.
All Replies (4)
Lost passports with stamped visas
Hi all
FedEx has lost my husband's passports with stamped visas for a couple of countries. There is no no update for about 10days.
What is the best way to make FedEx work on this search on priority?
Thanks
FedEx has lost my husband's passports with stamped visas for a couple of countries. There is no no update for about 10days.
What is the best way to make FedEx work on this search on priority?
Thanks
All Replies (0)
Disclaimer: Please note that the experiences presented are submitted by visitors to our website. Individuals’ experiences may vary, and you should interpret each individual’s experience at your own risk. Do not make a decision solely based on an experience posted here. We do not endorse any individuals’ experiences, and we are not liable or responsible for consequences stemming from your use of the information presented within any individual’s experience.
